How Fleet Management Software?

Today we are going to discuss the impact of fleet management on any organizations productivity. Whatever the type of business is manufacturing, transportation, or logistics service provider, they all require an efficient vehicle management system. As a consequence, they are constantly looking for better technology and software solutions for managing their drivers and vehicles that can improve workforce productivity, streamline vehicle operations, and reduce waste. Let’s see how fleet management software can help:

Scheduling Vehicles:

If you need to manage a number of vehicles for delivery or transportation purpose, the efficiency and productivity of the whole process depends on their timely scheduling. In a traditional method, it has been observed very often that some of the vehicles always remain idle, some remain out for maintenance, and only a handful of them are in operational condition; This is where a fleet management software can help by ensuring proper scheduling of trips, shifts, maintenance, and repair so that you always have a vehicle ready when you need them.

Task Management:

Assign, manage, and track tasks like product delivery and employee transportation with fleet management software to accelerate the business process that directly hit productivity. The system also provides alerts for tasks so that you don’t miss any scheduled tasks.

Fuel Log Management:

If you are dealing with the fleet management of an enterprise, you must be familiar with the fuel consumption optimization issue. Without a sophisticated fleet management system, it is almost impossible to control fuel consumption because sometimes drivers get involved with unethical behavior and submit the wrong trip report. Tracking the exact distance and duration, a fleet management software also logs the actual fuel consumption. This can later be analyzed to look for discrepancies and to make an estimate about fuel consumptions to save millions of dollars.

Location Tracking:

For secure and optimized fleet operation there is no alternative of tracking their real-time location. It is one of the most common features of any fleet management software to have a sophisticated GPS tracking system that can track and report the real-time location of the vehicle. This tracking system helps the organization to save at least 30% cost in transportation in the long-distance trips where there are security concerns, drivers are likely to take extra breaks and even sometimes they take a different route for their personal need violating the company’s policy.

Driver’s ID Management:

Recruiting a driver is a tough job as it requires to complete background and license, and driving history check. That’s why it is wise to go with a fleet management system that keeps a record of details like driver’s demographic information, biometric data, their driving log, and license information. It helps the management to reduce the risk of appointing a new driver and turn over rate.

Fleet Manager is a compact fleet management software facilitating the enterprises with all of the above features to reduce any hidden cost and leveraging the maximum utilization of the assets. As a result, productivity increases and pushes the enterprises to compete effectively in the market.

Fleet management is the management of:

• Commercial motor vehicles such as cars, vans, trucks, specialist vehicles (such as mobile construction machinery), and trailers
• Private vehicles used for work purposes (the ‘grey fleet’^[1])
• Aviation machinery such as aircraft (planes and helicopters)
• Ships
• Rail cars.

Fleet (vehicle) management can include a range of functions, such as vehicle financing, vehicle maintenance, vehicle telematics (tracking and diagnostics), driver management, speed management, fuel management and health and safety management. Fleet Management is a function which allows companies which rely on transportation in business to remove or minimize the risks associated with vehicle investment, improving efficiency, productivity and reducing their overall transportation and staff costs, providing 100% compliance with government legislation (duty of care) and many more. These functions can be dealt with by either an in-house fleet-management department or an outsourced fleet-management provider. According to market research from the independent analyst firm Berg Insight, the number of fleet management units deployed in commercial fleets in Europe will grow from 3.05 million units at the end of 2012 to 6.40 million in 2017.^[2] Even though the overall penetration level is just a few percent, some segments such as road transport will attain adoption rates above 31 percent.

Reference: Wiki